Letting guests know about changes after your invites have gone out does not have to be stressful. This year has tested everyone who has had to postpone their weddings and taught us all how to manoeuvre through difficult times. Constantly changing plans, social distancing guidelines, travel and quarantine restrictions have all been thrown at us this year. As this is not over yet I want to help you negotiate this challenging time.
Plans changing has happened before but not on such a scale, occasionally there has been a venue change or even unexpected date change, so here are some top tips for you.
If you have used a stationery designer ask them to create something smaller and even on a different card stock to reduce the cost. Have extras printed, when you are having stationery printed the cost is the design and card stock, to print 100 won't cost much more than 50.
If mailing out again isn't an option, go digital, for call my couples I include a page on my website where you can put your updates so guests can check in. You will need all your guests email addresses so that we can then email an update for the people who are not checking the site. Once you have everyone emails it saves you a lot of time. Ask for their emails on your original RSVP card or they can RSVP on the website it's self.
You could consider creating Whatsapp groups or even a private Facebook group to keep your guests up to date. Guests are different age groups so think of how best to reach out to them, for example granny might not be on Whatsapp but have access to email and Facebook. Enlist help, create a team leader for each pod of your wedding guests, it could be a family pod, work pod, friend groups. Ask your parents and wedding party to help, they can be in charge of certain sets of guests to communicate changes or updates to. If people start replying to a large group it can become confusing and messages could be missed.
If you are currently planning your wedding and sending invites out then do let guests know how you will be communicating to them should changes have to take place. You could include an insert card saying We are hoping to celebrate on xxx but if plans change we will share updates on our wedding website www.
As I mentioned in the post I offer all my couples online RSVP's and a website which can do mass mailing so consider this even if you are looking at 2022 as we really do not know when or if travel will ever be the same again so last minute rules and restrictions might be in place.